Renewing your membership

It’s the time of year when, as a member of Making Music, you will need to renew your membership. All group memberships and insurance policies expire on 31 December 2021. This page will tell you all you need to know about the renewal process.

Please note: if you had a membership in 2020 but did not renew for 2021 you can of course still rejoin but please contact us first so we can reactivate your account

Renew online

What you need to know before renewing

Renewing your insurance

If you would like to renew you insurance you need to know which level of insurance cover you require. You can:

Please note: if your income is over £100,000 you must have custom cover.

Custom insurance: if you have custom insurance cover for 2021, Making Music Insurance Services will contact you soon regarding your cover for 2022. When you renew online or via post you will have to supply the custom quote amount.

If you have not previously had a custom insurance policy but require one for 2022, contact Making Music Insurance Services directly before you renew to get a quote on 01482 388611 (Monday-Friday 9am-5pm).

Employer Reference Number (ERN) (if applicable): if you have insurance with us and your group has employees who earn more than £192 a week or £833 per month you need to supply your ERN when you renew. It does not include freelancers, such as most music directors and accompanistsYou can find out more about ERNs here.

Paying PRS fees and PRS declarations

As part of your renewal you must either:

  • declare you don’t owe any PRS fees via Making Music
  • pay PRS fees due for performances between 1 November 2020 and 31 October 2021.

If you pay PRS fees before 12 December you will receive a 5% discount on PRS fees. This applies to PRS only and not to membership or insurance.

If you’re not sure what PRS fees are or whether you owe any, have a look at our guidance to find out more. Watch our introductory videos and read the full guidance. 

PRS fees for online performances

If you have held an online performance you cannot pay PRS fee through Making Music, this is because our licence only covers live performances.

Depending on how you did the online performance you might have to pay fees in another way:

  • If you broadcast the performance on YouTube and Facebook you won’t have to pay any fees. YouTube and Facebook have a blanket agreements in place and your performance would have been covered by these.
  • If the performance was on Zoom you will need a Limited Online Music Licence. This is only for performances. Online rehearsals do not require a licence. Find out more in our Copyright resource.

PRS programme details

If you do owe PRS, remember to send us your programme details so that PRS can correctly distribute the money to copyright holders. You can do this:

  • online: by submitting them using our online form
  • by email: send a copy of the programme to info@makingmusic.org.uk. You no longer have to include a declaration slip – just write the audience size on the programme.
  • post: you no longer have to include a declaration slip – just write the audience size on the programme. To protect our staff during the pandemic we have skeleton staffing levels in the office, as such we encourage you to return programmes online or by email wherever possible.

You can use our PRS checklist to make sure you have done everything.

Payment options

Making Music continues to safeguard its staff during the pandemic by limiting staffing levels in the office. In order for your renewal to be processed as quickly as possible, we ask that you please renew your membership using the online form and make payment via BACS or card. If this is not possible, we will accept paper renewal forms and cheque payments. However, please be aware that there may be a delay in processing your renewal.

Whether you renew online or by paper there are three payment options. 

We would prefer it if you could pay us by BACS rather than cheque. We are charged 60p for each cheque we bank and there is no charge for BACS, so paying by BACS means we can save more money to reinvest in membership services. However we do realise BACS is not an option for everyone, and we are of course happy to accept cheques if necessary.  

  1. BACS: Transfer the payment to – Account number: 00060724 Sort code: 40 52 40. Please use your group’s name as the payment reference.
  2. Card: If you renew online you can pay by card at the end of the process. If you use the paper form, you can call us and make a card payment over the phone. Call us on 0207 939 6030, Monday-Friday, 10am-5pm (Thursdays 10am - 2pm).
  3. Cheque: Send one cheque for the full amount, made payable to 'Making Music', to Making Music, 8 Holyrood Street, London SE1 2EL.

 

Renewing online

This is the quickest and easiest way to renew.

  • You can still pay using whichever method suits you best – by BACS, cheque, or online by card as part of the renewal form. If you want to pay by BACS or cheque just select the 'Pay later' option and send the payment – we will do the rest. 
  • The online renewal form will do all the calculations for you, including PRS and discounts. 

So if you renew online, pay by BACS and use the online PRS programme submission form you can do the whole thing without a stamp and a trip to the post office.

If you need help with the renewal process please read the FAQs below first, as they may have the answers you need.

Renew online

How to renew online

Before you start, make sure that you've read the 'What you need to know' section above and that you have everything ready that you need. 

Online renewal is quick and easy. You do not have to pay by card – just select the 'Pay later' option if you’d prefer to pay using an alternative method.

MM Group Reps and Treasurers (or any other group 'admin' level user) can renew online through their Dashboard.

  • Log in (if you have forgotten your password you can request a new one).
  • Go to your Dashboard (via the red button on the right-hand side of your screen)
  • The section called 'My Group' is where you will find your group administration options.
  • Click on the membership icon and follow the instructions to renew.
How to renew by email

If you would rather not renew online, we would encourage you to renew by email rather than post. We are safeguarding our staff during the pandemic by operating with limited staffing levels in the office so post will not be picked up immediately.

To renew by email you need to download a renewal form from the 'Membership type' section below. It's important that you download the correct form for your group's membership category:

  • In the ‘Membership type’ section below, type your group name into field below
  • This will bring up a link to download the correct form.

Complete the form (the form includes instructions) and email it to us at info@makingmusic.org.uk and arrange to make a BACS or card payment.

By downloading, completing and returning a renewal form to us with a request for insurance, you are confirming that you have read and accepted the Insurance terms and conditions.

 

How to renew by post

Before you begin, it's important that you download the correct form for your group's membership category:

  • In the ‘Membership type’ section below, type your group name into field below
  • This will bring up a link to download the correct form.

Complete the paper form (the form includes instructions) and either post or email it back to us at:

By downloading, completing and returning a renewal form to us with a request for insurance you are confirming that you have read and accepted the Insurance terms and conditions

Making Music continues to safeguard its staff during the pandemic by limiting staffing levels in the office so post will not be picked up immediately. In order for your renewal to be processed as quickly as possible, we ask that you please consider making payment via BACS or card. If this is not possible, we will accept paper renewal forms and payment by cheque. However, please do be aware that there may be a delay in processing your renewal.

 

Membership type

Type your group name into the box below. This will bring up your membership type and a link to download the relevant renewal form.