Artist Expenses Subsidy (promoters) application


We know from your feedback that some of our smaller promoting groups struggle with paying expenses for professional artists. To try and help with this we set up an Artist Expenses Subsidy (AES). We hope that by offering the subsidy we can open up a wider range of programming options for you, and offer you scope to try something new or different.

"The subsidies are invaluable to a small society like ours, and I make use of them whenever I can!" - Adrian Hattrell, Tickhill Music Society

Who can claim the subsidy and what will it cover?

  • The subsidy can be claimed by any promoting group with an income under £14,500 (based on your group's current Making Music membership income level)
  • The subsidy works on a per concert basis – so you can claim for more than one artist in a concert – but the maximum subsidy available per concert is £125 (see ‘How much…’ below) 
  • The subsidy can only be claimed for travel and accommodation expenses of professional artists
  • The combined travel and accommodation expenses for the concert must total £80 or more
  • Travel expenses must be the cheapest available option (standard rail fare etc.) and petrol can be claimed at 45p/mile
  • Accommodation can include a Bed & Breakfast booking (£20 maximum can be claimed if artist stays with group) but no other subsistence costs
  • You can apply for as many expenses subsidies as you like. However,  to ensure as many groups as possible benefit , we may turn down a request if you have had an expenses  subsidy in the previous six months. 
  • You cannot claim an AES if you are booking a Philip & Dorothy Green Young Artist and claiming a subsidy for that booking
  • The subsidy can be used in conjunction with the Selected Artist Subsidy. 

How much of a subsidy is available?

Travel and accommodation expenses per concert must total at least £80 to qualify for a subsidy. There are four bands with a fixed amount subsidy available in each band. 

  • Expenses between £80 and £100 = £50 subsidy
  • Expenses between £101 and £150 = £75 subsidy
  • Expenses between £151 and £200 = £100 subsidy
  • Expenses totalling more than £200 = £125 subsidy

How do I apply?

  • Complete the form below at least a month in advance of the expense being incurred to submit your initial request. The form is for your expected costs and do not have to be final figures
  • Making Music staff will assess the request and contact you to confirm your subsidy
  • As soon as you have the final costs, submit the final claim form (which we’ll email to you) together with copies of receipt/invoices (start and end points of journey for car travel)
  • If the final expenses amount is in a different band to the initial request Making Music will pay the subsidy based on the final amount
  • Making Music will transfer the funds within two weeks of receiving the form

Where does the money come from?

The subsidies are funded by money generated from advertising in the Selected Artists Guide. 

Artist Expenses Subsidy application form

Your details
Your Group
Expense details