Making Music Platform has a very comprehensive and powerful system for tracking attendance of members at events, and for tracking which members are available for those events. It works like this...
- Attendance/availability tracking is enabled for an event
- A notice about the event is emailed out to all members. The email contains all details about the event and contains options that member can use to indicate their availability for the event. The members indicate their availability by clicking one of the availability options (links) in the email.
- If knowing each member's availablity for that event is important to the event's organisers, then an adjustment can be made to the event, and the email that is sent out will have a big red message alerting the members about this, strongly urging them to respond. A similar message will be shown on the main Members page every time a member logs in, and in various other places around the website. Reports are available to help the event organisers know numbers.
- At the event, someone makes a note of the actual attendance of each member. Making Music Platform has an "attendance sheet" (paper) that can be printed out before the event and used for this exact purpose.
- After the event, the record of each member's attendance is entered into Making Music Platform. This is a fast process, usually only taking a couple of minutes.
- An attendance report is available for the event, and attendance graphs are also available for all members and all events.
