Setting up a group

Putting a price on a loaf of bread, a new pair of shoes, or train ticket is something that everyone is used to doing. We expect prices to be associated with these things; we can compare one loaf of bread to another, understand the value of a pair of trainers compared to a pair of flip-flops, or take a train at a different time. Pricing of less material things, like the experience of being in or going to see a music group, can be trickier to navigate.

At Making Music we work with over 3,700 music groups around the country so we have a pretty good overview of what’s out there, how running a music group works, and some of the common challenges that groups face today. Even with so many groups already out there we hear from people interested in starting up new groups all the time.

This handbook will help you manage your charity and answers the most common questions about your responsibility as a committee member (trustee) of a charity.

The role of your group’s committee or management team (or whatever term you use to describe the group of people who volunteer their time to run your group) is to organise and facilitate the activities of the group, whilst supporting and protecting the reputation of the group and ensuring that legal responsibilities are met.  The role of the chair within this, is to oversee the work of the committee and the everyday activities of the group to ensure that these aims are achieved.

https://www.makingmusic.org.uk/about-us/contact-usOur Charity Registration Service is designed to make the process of registering as a charity as simple as possible. Find out how we can help you.

We have developed two new template governing documents for music groups. They are both for non-charitable unincorporated associations:

• Non-charitable unincorporated association - with a wider membership
• Non-charitable unincorporated association - without a wider membership

Each document is available below as a PDF with notes and guidance on how to use it, and as a Word doc without notes to make it easy for you to use and insert your group’s details.

Before you use the document we suggest you read:

When you are starting a music group thinking about the formal structure is not necessarily top of the list. But as groups grow and become more stable it is a good idea to start thinking about how your group is structured.

When you are starting a music group thinking about the formal structure is not necessarily top of the list. With finding venues, members and music you have plenty on your plate without creating more paperwork and admin - and to be honest an informal, flexible approach can be useful when you are getting things off the ground. But as groups grow and become more stable it is a good idea to start thinking about a formal structure for your group.

This model contract has been developed to provide a starting point for negotiations when engaging a Music Director.

This is a template Health and Safety Policy for use by Making Music members. It is based on the template provided by the Health and Safety Executive and is designed to be a starting point for your policy: