What is a Making Music Representative?
The Making Music Representative (MM Rep) is the primary link between Making Music and your group, helping us to create a two-way flow of communication.
This link provides a great way for your group to find out about new opportunities, and to access the support Making Music can offer to help your group to thrive. And it’s the best way for us to communicate with you about what is included in your membership and how that can benefit your group.
We ask each group to nominate one of their members to be their MM Rep. The MM Rep automatically receives our standard communications (including our email updates and a copy of Highnotes magazine three times a year) on behalf of their group. The MM Rep is also the person we will get in touch with if we need to contact your group about membership matters.
For full member groups there is also an official aspect to being the MM Rep – see below for further details.
Who can or should be the Making Music Representative for my group?
Any member of your group can be the Making Music Representative. The ideal person is someone who really wants to contribute and make a difference to your group, who can use our resources to maximum effect and discover new opportunities that could benefit your group.
We recommend that the MM Rep is on the committee of the group as it generally makes it easier for them to share information from Making Music with the committee, and to share information from your group with Making Music. However, the key ingredient for getting the most from the role is a good line of communication between the MM Rep and the committee.
What does the Making Music Representative do?
Receive information from Making Music and share it with others in your group as appropriate. This includes invitations to our events, and news about updates and additions to our services and resources as well as details of performance opportunities.
Attend our free events or encourage another member in your group to attend. We aim to hold a free Information and Advice event within an hour’s drive of every member group at least once a year. These events cover a range of topics of interest and provide opportunities to meet other music makers from your area, as well as MM staff and experts from other organisations.
Register on our website. He or she will be able to access our range of member only online resources, information, and forums on a wide variety of topics relevant to your group, as well as being able to update and manage contact details for your group.
- Encourage all members of your committee to register on our website. Whilst there are some things only an MM Rep (or Treasurer) can do on our website (e.g. manage insurance and renewals) all members of your committee and your group can register on our website and benefit from our resources – e.g. the publicity officer for free programme notes and marketing guidance, the chairman for lobbying updates etc.
- Encourage other members of your group to sign up for email updates, so they have direct access to useful – and interesting – information flowing from your membership of Making Music.
- Whenever your committee members or their contact details change, update these with Making Music. The MM Rep can do this through our website, by phone or by emailing us with the new details. We particularly recommend this after your AGM.
- Encourage your committee and group to get in touch with us when help or advice is needed, as this is what your group is paying a subscription for!
- Let Making Music know when your group has any events coming up or news to share. This can be as simple as adding us to your group’s regular mailing list or sending us a quick email, or emailing us copies of your publicity and press releases, so that we can use them when promoting your events on social media.
- Encourage your group members to take advantage of additional opportunities for more focused training and workshops throughout the year. We offer a selection of one-day training events and specialised workshops, for which a fee may be payable.
Making the MM Rep role work for your group – hints and tips
- We recommend that there is a standing item on your committee agenda of ‘updates from Making Music’. If the MM Rep is not someone on the committee, they could update the Chairman or Secretary prior to any meetings, or attend meetings for this one item only.
- Share the load with other members of your committee. The MM Rep is not the only person who can receive information from Making Music or get in touch with us. Anyone from your group can register on the website, and we welcome calls and emails from all members of your group. Sometimes it may be more appropriate for another member of your group to get in touch with us instead, e.g. the librarian or concert organiser.
- If the MM Rep has a question, or an issue they need help with – he or she should not hesitate to get in touch. Our friendly team are available by phone (020 7939 6030) Monday to Friday, 10am to 6pm, or by email on firstname.lastname@example.org to help with any questions on any aspect of music making or running your group.
The official side of being an MM Rep – for full members of Making Music only
When a group joins Making Music as a full member, it is a legal requirement that one of its members is nominated as the official member of Making Music. The MM Rep is required to sign a declaration form agreeing to accept the obligation of membership; which is the payment of £1 in the highly unlikely event of Making Music facing bankruptcy. The declaration can be completed either online or by emailing or posting back the word document version. If a potential or prospective MM Rep has any queries regarding this, please ask them to contact us and we’d be happy to talk them through the process.
The group’s Making Music Representative is also entitled to vote on behalf of his or her organisation at Annual General Meetings of Making Music and in elections to the Board of Directors which governs Making Music.
These conditions do not apply to MM Reps of Associate or any other type of member groups.
We hope you find this Making Music resource useful. If you have any comments or suggestions about the guidance please contact us. Whilst every effort is made to ensure that the content of this guidance is accurate and up to date, Making Music do not warrant, nor accept any liability or responsibility for the completeness or accuracy of the content, or for any loss which may arise from reliance on the information contained in it.