Governance and finance

Point of sale applications and card readers

These days, in most cases all it takes is a quick swipe of plastic to pay for something. With people increasingly expecting to pay by card, it can be extremely worthwhile for a leisure-time music group to take card payments. 

Whether payments are being made for member subscriptions, on the door ticket sales, donations or for merchandise such as CDs, a card reader and Point of Sale (POS) system can be very handy.

The role of the chair

The role of your group’s committee or management team (or whatever term you use to describe the group of people who volunteer their time to run your group) is to organise and facilitate the activities of the group, whilst supporting and protecting the reputation of the group and ensuring that legal responsibilities are met.  The role of the chair within this, is to oversee the work of the committee and the everyday activities of the group to ensure that these aims are achieved.

Measuring your impact

Demonstrating that music-making has an impact seems to be a much talked-about topic these days. Whether that’s to do with increasing audience size,  attracting new members to your group, having a greater profile in the community or undertaking outreach activities, it can feel as if producing numbers and evidence to show impact is a growing (and possibly unwelcome) additional demand on a leisure-time music group’s time. Indeed, if you have secured some funding, reporting on impact is often a standard requirement.

GDPR: Data Protection Toolkit

From May 2018 the new General Data Protection Regulations (GDPR) will be in place, replacing the current Data Protection Act. The new regulations will apply to all types of organisations – including small charities and leisure time music groups. This toolkit brings together guidance, tools and resources for groups to use to prepare for the changes.

GDPR: What you need to know

An overview of GDPR - the background, what is changing, what you need to do to prepare and why Brexit won't change the outcome.

Use our Charity Registration Service

Our Charity Registration Service is designed to make the process of registering as a charity as simple as possible. Find out how we can help you.

Creating a strategic plan

Running a leisure-time music group can be time-consuming. With so many things to do, sometimes you can get bogged down in the small details and immediate issues and forget to look at the bigger picture. Creating a strategic plan will not only help you to do this but will also provide a framework for dealing with those day-to-day details, helping you to run your group smoothly and efficiently.

What are the key elements of a strategic plan?

Succession planning

What is succession planning?

It is the process of preparing for someone to take over a role from another person, in order to make the transition as smooth as possible, as well as having a plan for emergency cover should any role suddenly become vacant or temporarily lapsed. There are three key aspects to succession planning:

GDPR: Privacy notices and statements

A key part of your responsibilities under GDPR is to provide easily-understandable and accessible information to individuals at the point at which you are collecting their data - these are called privacy statements.

GDPR: Template privacy notice and statements

On this page you will find various template documents to help you prepare for GDPR together with links to notes and guidance to help you use them.

Data protection and retention policy

This policy is an internal document that sets out your organisation's approach to using data. It is a set of rules and principles for the people running your group, or working with it, about how to treat data.  

Data Protection and Retention Policy template

This is a template Data Protection and Data Retention Policy for use by Making Music members. It has been designed in line with General Data Protection Regulations (GDPR) and can be used as it is - with just your specific details (e.g. group name) added in, or taken as a starting point with changes made to suit your specific activities and circumstance.