Governance and finance

Unincorporated association governing document templates

We have developed two new template governing documents for music groups. They are both for non-charitable unincorporated associations:

  • Non-charitable unincorporated association - with a wider membership
  • Non-charitable unincorporated association - without a wider membership

Each document is available below as a PDF with notes and guidance on how to use it, and as a Word doc without notes to make it easy for you to use and insert your group’s details.

Before you use the document we suggest you read:

What is an unincorporated association?

When you are starting a music group thinking about the formal structure is not necessarily top of the list. But as groups grow and become more stable it is a good idea to start thinking about how your group is structured.

Do you need a governing document for your group?

When you are starting a music group thinking about the formal structure is not necessarily top of the list. With finding venues, members and music you have plenty on your plate without creating more paperwork and admin - and to be honest an informal, flexible approach can be useful when you are getting things off the ground. But as groups grow and become more stable it is a good idea to start thinking about a formal structure for your group.

Template contract for working with a Music Director

This model contract has been developed to provide a starting point for negotiations when engaging a Music Director.

Information and advice sessions (Around Bangor, North Wales): Helping your group to thrive

An opportunity to meet Wales Manager, Abby Charles, to talk about all aspects of running your group.

Location

LL57 1PA Bangor
United Kingdom

Information and Advice (Mold): Every penny counts – tips for improving your income

In an age where funding is increasingly hard to obtain, how can you maximise your income in other areas?

We’ll hear about members who have had success in raising money by other methods, and we’ll share advice and experiences with each other on what has – and hasn’t – worked for you. Making Music staff will also have some top tips for gaining those vital extra pennies.

We'll talk about:

Location

Parkfields Community Centre
1 Elm Drive
CH7 1SF Mold
United Kingdom

Orchestra Tax Relief (OTR) overview - webinar

This online webinar will introduce you to Orchestra Tax Relief, a new source of income for instrumental groups with 12 or more performers, explaining what it is and how your group can benefit from it.

 

You can find out more about OTR, including whether you are eligible and how to claim, in our resources:

Accruals Basis of Accounting

This resource is part of our OTR Part 3 guidance: Keeping records, producing accounts and making a claim. It looks at how to keep accrual accounts for your concert production company for the purposes of claiming OTR. 

Organisations claiming Orchestra Tax Relief (OTR) (i.e. the concert production companies) have to prepare their financial statements under the Accruals Basis of accounting which requires that income and expense must be recognized in the accounting periods to which they relate rather than on a cash basis.

How to approach health and safety

Health and Safety is one of those terms that can bring dread and derision in equal measure. With some of the stories you hear it’s easy to see why it has a bad reputation. In practical terms though, all it really means is spending a little bit of time thinking about what risks exist in a particular situation and what can be done to minimise them.

Health and safety policy template

This is a template Health and Safety Policy for use by Making Music members. It is based on the template provided by the Health and Safety Executive and is designed to be a starting point for your policy: